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SRJ Policies

Policies

Contents
Submitting to the journal

The SRJ accepts manuscripts and reviews from any current graduate student provided they are enrolled at the time of submission (authors will be asked during submission to declare their institutional affiliation). Manuscripts are accepted on a rolling basis and may be published according to the editorial schedule or at the discretion of the Editor-in-Chief.

For details on the types of manuscripts SRJ will consider, please review the Journal’s Aims & Scope

Authors submit manuscripts electronically and are asked to provide the following details for each submission:
  • Keywords: 5-8 keywords that best describe your submission.
  • Abstract: 150-250 words, content and style as per APA. (Note: No abstract is required for book reviews; See evidence summary guidelines for abstract requirements).
  • Acknowledgement: Give credit to funding bodies, departments and individuals who have been of help during the writing of the submission - financial support or feedback on the manuscript during its composition and revision.
  • Cover Letter (Optional): A separate cover letter to the Editor-in-Chief briefly stating the purpose of your submission and its expected contribution.

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Peer review process and editorial decisions

Author manuscripts are received by the Editor-in-Chief who conducts a preliminary review of the work for adherence to general submission guidelines and relevance. As warranted, the submission may be discussed anonymously with a member of the Editorial Advisory Board with appropriate expertise for evaluating the manuscript. Once approved, the manuscript is sent to the Managing Editor who coordinates the peer review process. The Editor-in-Chief will advise authors of all manuscript decisions.

Manuscripts accepted for review will be submitted to at least two peer reviewers in a double-blind review system (meaning neither the reviewers nor the authors know each other's identity). The SRJ editorial team function as reviewers for the Journal. Editors review the manuscript and return an evaluation with a recommendation of either:

  • Accept: The paper is ready for publication. A decision to accept is the purview of the EIC, and will only be registered following complete content and copy revisions. At minimum, manuscripts have undergone one round of peer review, and one round of copy editing.
  • Minor revisions: The manuscript is nearly publication ready, but requires some further editing in order to stay competitive for publication. Minor revisions may include: APA citation revisions, revision of headings, grammar or language, minor rewording of the thesis, or formatting in accordance with the Journal Style Guide. Unlike a decision of major revisions, minor revisions implies that the required revisions will not require a return to source material or significant rewriting.
  • Major revisions: The manuscript shows strong promise and a solid foundation, but requires significant revision in order to stay competitive for publication. Major revisions may include: restructuring of major segments of the paper, further research requirements, rewriting in multiple sections, or reworking of the thesis or core research problem. Unlike a decision to reject, major revisions seem salvageable with a reasonable amount of work by the author. The scope of the revisions should be feasible within current or next production cycle.
  • Reject: The paper is not judged acceptable for publication. The reviewing editors feel that, even with major revisions, the content, the writing, or the quality of research is not appropriate for the Journal. Or, the author has re-submitted but not addressed the issues from the previous CRR.

For decisions of either minor or major revisions, authors are encouraged to revise their work according to the recommendations of the reviewers in order to stay competitive for publication. A decision of "accept" is typically reserved for manuscripts which have already undergone two or more rounds of review and revision.

Editor evaluation of a submission takes around fourteen days, with the submission-to-decision timeline set at about two months in total, longer during the summer months.

Authors can check the status of their submissions by viewing the SRJ section under “My Account.” The title of the submission will be listed along with its status: “under review” means that it’s been submitted but no decision has been made. Once a decision has been made, the status will change to reflect to indicate that decision: “accepted,” “revisions required”, or “rejected.” Authors will also receive an email at each of these steps. Once an article had been published, the status here will say “published.”

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Publication and copyright

Submitter must be the copyright owner of the work being submitted or authorized by the copyright owner or owners to submit the article. Authors are the initial owners of the copyrights to their works (an exception in the non-academic world to this might exist if the authors have, as a condition of employment, agreed to transfer copyright to their employer).

Rights for authors

Submitted articles cannot have been previously published, nor be forthcoming in an archival journal or book (print or electronic). Please note: "Publication" in a working-paper series does not constitute prior publication.

Rights for SRJ

By submitting material to the School of Information Student Research Journal, the author is stipulating that the material is not currently under review at another journal (electronic or print) and that he or she will not submit the material to another journal (electronic or print) until the completion of the editorial decision process. If you have concerns about the submission terms, please contact the Editor-in-Chief.

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Rights for SJSU Scholarworks

As further described in the submission agreement ("Submission Agreement"), in consideration for publication of the article, the authors assign to SJSU ScholarWorks all copyright in the article, subject to the expansive personal-use exceptions described below.

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Attribution and usage policies

Reproduction, posting, transmission or other distribution or use of the article or any material therein, in any medium as permitted by a personal-use exemption or by written agreement of SJSU ScholarWorks, requires credit to SJSU ScholarWorks as copyright holder (e.g., SJSU ScholarWorks © 2018)

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Personal use exceptions

The following uses are always permitted to the author(s) and do not require further permission from SJSU ScholarWorks provided the author does not alter the format or content of the articles, including the copyright notification:

Storage and back-up of the article on the author's computer(s) and digital media (e.g., diskettes, back-up servers, Zip disks, etc.), provided that the article stored on these computers and media is not readily accessible by persons other than the author(s);

Posting of the article on the author(s) personal website, provided that the website is non-commercial.

Posting of the article on the internet as part of a non-commercial open access institutional repository or other non-commercial open access publication site affiliated with the author(s)'s place of employment (e.g., a Phrenology professor at the University of Southern North Dakota can have her article appear in the University of Southern North Dakota's Department of Phrenology online publication series); and

Posting of the article on a non-commercial course website for a course being taught by the author at the university or college employing the author.

People seeking an exception, or who have questions about use, should contact the editors.

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General terms and conditions of use

Users of the SJSU ScholarWorks website and/or software agree not to misuse the SJSU ScholarWorks service or software in any way.

The failure of SJSU ScholarWorks to exercise or enforce any right or provision in the policies or the Submission Agreement does not constitute a waiver of such right or provision. If any term of the Submission Agreement or these policies is found to be invalid, the parties nevertheless agree that the court should endeavor to give effect to the parties' intentions as reflected in the provision, and the other provisions of the Submission Agreement and these policies remain in full force and effect. These policies and the Submission Agreement constitute the entire agreement between SJSU ScholarWorks and the Author(s) regarding submission of the Article.

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Open Access Information Article Processing (APC) and Article Submission (ASC) Charges SRJ does not charge either an APC or ASC.